Tips to help you work super productivity, spend less time - Blog knowledge sharing

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Did you know that the most productive countries in the world often have working hours LESS than 8 hours a day?

Those productive countries spend very little time working. For example, Luxembourg works nearly 30 hours a week (equivalent to 6 hours a day, 5 days a week), and has a higher average income than countries with more working hours.

It is just the working time of ordinary people in those countries. So what about super-productive people?

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Although the Shark Tank calls for working more than 8 hours a day, many successful people I know only work from 3 to 6 hours a day.

Of course it will depend on what you are trying to do in life. Like some people who want to focus entirely on their careers and feel good even if they do not spend much time with their families. It does not matter because they clearly see their priorities and goals.

#first. Quality or Quantity

"Wherever you are, make sure you are there" - Dan Sullivan

While working, most of us will be able to work quite slowly and have to handle boring repetitive tasks (such as checking emails, replying to emails, or watching current events). out on social networks; ...).

It is a fact that our working time has not been used effectively, in fact, many people are working and playing at the same time. You may find yourself very busy, so much that you can not count, but just rearrange the time and the order of work, we can immediately change the results of work.

According to research, there is a secret to the most effective bodybuilding, that is: "Spending less time on intensive workouts is more effective than spending more time on unnecessary exercises.". And after practice, development will come during the recovery process. But to really recover, we need to put all our energy into the practice.

Similarly, in work, the work is best done in a short amount of intensive work. We only need to spend 1 - 3 hours a day to focus on work (again I focus on focus), no interference and work nonstop.

But the interesting thing is, you will not have time to work with the highest productivity without spending "recovery" time.

So the advice here is: Spend 20% of your energy on your work, and 80% of your energy to restore yourself. When there is time for mental rest, the quality of your work will continue to increase.

Psychologists call this "Purposeful practice". We do not need to practice more but apply better training methods. We need to focus on results, not busyness.

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Spend 20% of your energy on work and 80% energy to recover for yourself. We need to focus on the quality of the work, not the quantity.

In one study, answers from creative candidates led to very interesting conclusions. Breakthrough ideas come to them at home, at the bus stop, or from outside activities. "Most creative ideas don't come by sitting in front of a computer." - Scott Birnbaum, chairman of Samsung affirmed.

This is understandable, when working, our minds only focus on the current issue. And when it is done, our minds wander.

While driving or doing other things, things outside (such as buildings or landscapes), unconsciously recreate memories and many ideas come.

Because our minds are wandering in the past, present and future, the brain will connect with things outside of work and we can gather a ton of ideas to solve our work.

Creativity is about connecting hundreds of different things in your mind. Ideas and inspirational things are a process that we can perfect.

When we work, we limit ourselves to the work environment, and when we leave work, we are freeing our minds and flying. Therefore, resting and restoring the mind is a way to help us come to breakthrough innovations related to our work.

#2. What would you do with the first 3 hours of the day?

According to psychologist Ron Fridman, the first three hours of your day are the most productive.

“We have about 3 hours of intensive work. It is a time when we can contribute best in terms of planning, thinking or words. ” Friedman insisted with the Harvard Business Review.

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The first three hours of the day is when the brain is the fastest and most energetic. What did you spend the first three hours of your day?

Sleep is extremely important. The study confirms that the brain (particularly the pre-bored cortex) is most active and ready to be creative right after sleep.

Your subconscious is free during sleep, creating a connection between space and time, so the brain is most active when it comes to sleep.

The brain will be the fastest and most energetic in the morning so the best time to do brain work is the first three hours of the day.

The first thing I did every morning was exercise. Not now. I realize exercising every morning is an inefficient use of energy. Now, I wake up at 6 am and walk to work. While walking, I drank about 250 calories of vegetable protein (approximately 30g of protein).

According to Donald Layman (PhD of nutrition at the University of Illinois), we should consume at least 30g of protein at breakfast. In the book "Body in 4 hours" by Tim Ferriss also advises people need to have 30g of protein in 30 minutes after waking up.

Protein-rich foods make me more resilient than other foods because they are stored in the stomach longer. Moreover, Protein helps stabilize blood sugar and limit hunger.

I arrive at work around 6:30 am. I spent a few minutes meditating and about 5-10 minutes writing a diary. The goal of journaling is to refresh myself and help me focus.

One of the fastest ways to reach your energy peak is to write down your dreams. I write down an overall picture of my goals and things to do for a particular day.

Then I wrote down anything in my mind. Typically, writing will involve people I need to contact, or ideas related to a project I'm working on. I keep writing a short diary and focus on it.

At about 6:45 am, I started the project that I was working on, be it writing a book, or an article, doing a PhD research, or creating an online course, ...

Starting to work early in the morning may not be easy for many people, but I was quite surprised because the work went smoothly when spending about 2 - 5 hours focusing on work. My mind at that time was like a laser, but I didn't need any stimulants (many people often used coffee).

Around 11 pm, I started to get tired, that's when I exercised. Research shows that exercising is more effective when combined with food.

I find it better to practice at around noon than I do every morning. After hours of sports, it is a good time to rest, and I will work a few more hours if needed.

# 3. Let's make good use of your morning

I know the above arrangement may not be suitable for everyone. Many parents also need to spend time with their children.

We all have special circumstances, and if you find it most effective in the morning, you'll find a way to organize it. We may have to get up a few hours earlier and yawn in the afternoon.

Or it may take time to focus on the most important work energies. There is a well known rule 90 - 90 - 1: Within 90 days, we need to spend the first 90 minutes of the day doing the most important work for our project. Surely that time is not the time to check messages or emails.

No matter what the circumstances, I urge you to protect your morning!

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Please protect your morning. If you don't take advantage of this time for important work, there will be hundreds of things around that will take your time.

I don't know how people arrange their appointments in the morning, but it's a waste to trade the most productive time of the day doing unnecessary things. Mornings need to focus on results, not busyness.

If we can't make the most of our productive time, thousands of other things will take our time. Protecting the time of the morning means taking advantage of the time we work most effectively for important things.

# 4. Connecting the brain with the body

Taking time to recover your brain is just as important as spending time focusing on your work.

In March 2016, an online study by Neurology found that regular exercise can slow brain aging by up to 10 years. Many studies also show that people who regularly exercise will be much more productive.

The brain is a part of the body, if the body is healthy, the brain will also function better.

If we want to be the most productive, we need to know how to approach the whole of life. Like a system, a small change of a part can change an entire system.

Just improve one side of your life and everything else will improve. According to the Butterfly effect written in the book "The Power of Habits": pairing it with a positive habit, like exercising or reading, can also change your whole life.

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Don't manage your time, focus your energy management

The foods you eat also determine a part of your ability to concentrate. Good sleep is also essential to achieve the best productivity. Instead of managing your time, try focusing on managing your energy.

# 5. Do not forget to separate from work and play freely

Research in many fields indicates that: When faced with work pressure, the recovery process is essential to maintaining energy, enthusiasm and regaining health.

"Recovery" is the process of reducing or eliminating physical and mental pain.

There is a recovery method that is of interest in many recent studies called "Psychology separates from work" (psychology detachment). This is the state in which you completely leave work-related activities and thoughts.

Recovery at work will increase excitement and increase productivity. However, few people can do that. Most people are always ready to check email and work.

Especially for the Millenials, willing to work all the time as if it was a valuable spirit that showed enthusiasm. But that enthusiasm will soon turn off if you do not take time to rest to recover.

Research shows that people who are psychologically detached from work have the following amazing experiences:

  • Seldom works in a state of depression or procrastination.
  • Work better, full of enthusiasm and effort.
  • Better life balance.
  • More satisfied with life.
  • Better mental health.

When you walk into a workplace, focus completely on what you're doing. When you are out of work, leave your job behind and burn with the outside experience.

Without separating ourselves from work, we cannot live up to our being or lack of enthusiasm for work. Stress can affect sleep, relationships, family and reverse life.

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If tired, stop and rest. Taking time to recover from a focused period of work is a way to help you grow.

You may not believe it. Many scientists have also affirmed that "playing" is an important factor in helping to be productive and creative.

Like the human body, which needs to be balanced by fasting, we also need to play to work better. Step away from work and find a place to help your mind become more relaxed. For me, it's a place where I'm free to play with my kids.

Stuart Brown, founder of the National Institute for Play, has studied the "History of play" of more than 6000 people and found that playing can help perfect things faster, such as personal happiness, relationships. generation, learning, organization, innovation .... Greg McKeown explains, "Successful people believe that playing as an essential element of creativity".

In TED talk, Brown shared “Play helps the brain more flexible, adaptable and creative. Nothing can activate the brain like playing. ”. A growing literary agency highlights the cognitive and social benefits of play, including:

For awareness

  • Enhance memory and concentration.
  • Improve language learning skills.
  • Improve problem solving skills.
  • Improve calculation skills.
  • Increasing self-regulation, an essential skill in motivating and achieving goals.

For society

  • Co-operate.
  • Working group.
  • Conflict resolution.
  • Develop leadership skills.
  • Control impulse and infringement.

Having a balanced life is important to achieving the highest performance. Lao Tzu used to say, too much yin or too much yang is extreme and wastes resources (such as time). So, try to stay in equilibrium.

# 6. Listen to music in playback mode (Repeat)

In the book Repetition: How does music play a role in the mind? (On repeat: How music plays the mind), psychologist Elizabeth Hellmuth Margulis explained how repetitive music helps improve concentration.

When listening to the song over and over, we tend to mingle with the music, the brain will no longer be distracted or scattered elsewhere.

WordPress founder Matt Mullenweg also listened to a replay song several times to fit in the work flow. Authors Ryan Holiday and Tim Ferriss and many others do the same.

Just try it. You can listen on YouTube to find videos that replay a song for hours. I often listen to classical or electronic music and it really works.

You can find the music played back repeatedly to immerse yourself in the work flow offline. If it's on Youtube, you can right-click on Video => and select Loop to repeat your favorite video.

Thank you for following the article. Hope you will soon apply the methods in this article to have a better productivity, a better life and happier ..

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