5 ways to find and replace words and phrases in Word 2019





All versions of Microsoft Word provide a feature called text search and replace Find and Replace . You use this when You need to search for a specific word, number or phrase in the document and replace it with another word. This is quite helpful if You need to make many replacements at the same time like changing the name of the main character in a novel you wrote or something you always misspelled.

Fortunately, you can ask Word to make all changes automatically. You can also replace numbers, punctuation and even words or phrases; Just enter what to look for and what to replace and automatically replace them with other words.

This includes the Windows version of Word, but it works similarly in the Word version of Mac.


Use the Find command in Word 2019


Comeinand Find Can search for a character, word or word group. To make searching faster, you can search the entire document or just a specific part of the document. To make document search more flexible, Word allows you to also search for titles or pages.

To search for words or phrases using Word's Find command, follow these steps:

  1. Click the tab Home .

  2. Click on the icon Find in the group Editting or type keystrokes Ctrl + F
    Search for the word you want to replace in Word

  3. To open the window Navigation appears on the left side of the screen.
    In Navigation enter the text you want to find.

  4. Click the text box in Navigation, type a word or phrase to find it, and press Enter.
    The Navigation window lists all the relevant text.
    All the words and phrases you need to find are highlighted

  5. Click on any text displayed in the Navigation.
    The Word editing page highlights the text you have selected in your document.

  6. To close Navigation, click the X icon in the upper right corner of the pane.


How to customize text search in Word 2019


If you just want to find a word or phrase, the regular Find command works. However, if Word finds too much irrelevant text, you might want to take the time to customize the way Word searches for text. Follow these steps:

  1. Click the tab Home .

  2. Click on the icon Find in the group Editting or type keystrokes Ctrl + F
    Search for the word you want to replace in Word

  3. To open the window Navigation appears on the left side of the screen.
    In Navigation enter the text you want to find.

  4. In the Search document text box for the navigation pane, click the magnifying glass icon.

  5. A pull-down menu appears. Click on it Options ...
    Find a Word word or phrase

  6. A dialog box Find Options appear.
    Find and replace Word documents
    Select one or more options in the "Find Options" dialog box:





    • Match Case: Find text that exactly matches the uppercase and lowercase letters you enter.

    • Find Whole Words Only: Find text that is not part of another word.

    • Use Wildcards: Allows you to use single character (?) And many characters (*) characters, such as search d? G, will find dogs or peaches; or b * t, will find but, buttocks, or boosts.

    • Sounds Like: Search for words based on their pronunciation.

    • Find All Word Forms: Find all variations of a word, such as find run, run, and run.

    • Highlight All: Highlight all matches in the document. This option works with Incremental Search.

    • Incremental Find: Constantly highlight words as you type. If you turn this option off, Word will highlight words in the document only after you finish typing and press Enter.

    • Match Prefix : Search for prefixes of words, such as find interactivity by searching the link.

    • Match Suffix: Search for suffixes of words, such as find runners or managers just by searching.

    • Ignore Punctuation Characters : Ignore punctuation characters in text, such as searching for the phrase "Hello", there when you search for "Hello" there.

    • Ignore white-space characters : Ignore whitespace when searching, such as searching for the phrase "Thuthuatmaytinh" when you search for "Thu thuat".




Click OK, got it to make the Find Options dialog box disappear.
The next time you search for text, Word will use the last options you choose.


How to search by title in Word 2019


Instead of searching for a word or phrase, you may want to browse a long document by title. After you find the title you want, you can edit or read the text below that title.

To search by title in Word, follow these steps:

  1. Click on the Home tab.

  2. Click the Find icon in the Editing group.

  3. The Navigation window appears on the left side of the screen.

  4. In Navigation, click on the Headings tab (below the Search Document text box).

  5. A list of titles appears in the Navigation pane.


How to search and replace words in words

Click a title in the Navigation pane. Word displays the title in your document.

Browse pages in Word 2019


In a long document, you often have to scroll or flip through multiple pages to find specific text. To simplify this task, Word can display all pages as thumbnails. You can browse through these thumbnails and click the page you want to see in more detail.

To browse through multiple pages in Word, follow these steps:

  1. Click the tab Home .

  2. Click on the icon Find in the group Editting or type keystrokes Ctrl + F
    Search for the word you want to replace in Word

  3. To open the window Navigation appears on the left side of the screen.
    In Navigation enter the text you want to find.

  4. In the navigation pane, click the Pages tab (in the middle).
    Word displays thumbnails of all your pages.

  5. Click the thumbnail of the page you want to view.
    How to replace a word in WordWord displays the page you have selected.


Use the Find and Replace command in Word 2019


Instead of just looking for a word or phrase, you might want to find the text and replace it with another word. To use the Find and Replace command in Word, follow these steps:

  1. Click the tab Home .

  2. Click on the icon Replace in Editing group (or press Ctrl + H). Dialog box Find and Replace appear.
    Use the search and replace function in Word

  3. Click in the text box Find what and enter a word or phrase to search.

  4. Click in the text box Replace With text and enter a word or phrase to replace the text you entered in Step 3.

  5. Click the button More >> and choose any additional options.
    Click one of the following buttons: - Replace: Replace the currently highlighted text.- Replace All: Search and replace text in the entire document.

    - Find Next: Search from the current cursor position to the end of the document.
    Replace function - Replace in Word

  6. Click Find Next to search for additional occurrences of the text you entered in Step 3.

  7. Click on Cancel to make the Find and Replace dialog box disappear.